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How to Find Gross Receipt in Quickbooks?

Do you want to know how to find the gross receipt in QuickBooks? Then go through this article thoroughly to learn about gross receipt and how to find it in QuickBooks Online.

Gross receipts are the total of all receipts, either in property or cash, without any adjustment for the expenses or deductible items. In QuickBooks, gross receipts keep records of even things unrelated to the business activities, like interest, donations, dividend income, tax refunds and many other things.

Moreover, gross receipt in QuickBooks does not track price adjustments or discounts. Rather than sales tax or any corporate income tax, some local tax jurisdictions and states impose some tax on gross receipts.

QuickBooks helps you track your company from sales so that you can deduct the total amount of the sold goods. This assists you in determining the total amount.

So, if you do not know how to find the gross receipt in QuickBooks, here in this article, you will learn how to find the gross receipt in QuickBooks. But before that, you should know what Gross sales and gross receipts in QuickBooks are.

Gross receipts and sales are a kind of measure that helps determine the total amount of revenue made by the company. This does not consider any credits, discounts or allowances used in any product to boost its sale. Simply put, it is the total amount of money any specified business has made in a specified time. The only difference between them is gross sales refers to the total sales income, and the gross receipt is the income from all non-sales sources like donations, dividends etc.

Steps to Find the Gross Receipt in QuickBooks

By running some reports, it’s easy for you to get gross receipts and determine the total amount. You should remember that there is no specified gross receipt report in QuickBooks online, but you can run the profit and loss report.

Ensure you personalize the report only for the income account. This helps you get accurate reports to keep track of sales and monitor business growth.

Here are the steps you should follow carefully to find the gross receipt in QuickBooks –

  1. Open QuickBooks.
  2. Then click on the option “Reports” present in the left-hand side menu.
  3. Then find the “profit and loss” report by making use of the search bar.
  4. Then choose the “customize” option.
  5. Change to the “Report Period” section and then select the required date.
  6. Click the “filter” option.
  7. Here you can give a checkmark for the “distribution account” option.
  8. In addition, choose the income account.
  9. After completion, press on the “Run Report” option.

You can also personalize this report to get all details that you want. You can save the personalization settings if needed by clicking on the remember the report option.

How to Calculate the Gross Receipts in QuickBooks?

Before calculating the gross receipts in QuickBooks, you have to keep certain things in mind.

At first, you have to decide a period for which you need to measure the amount, after which a financial measure is made for this specific period. Please take a general period while measuring any business activity.

Then you must check if all business functions are under the accrual accounting system or cash. The Accrual accounting system considers income when any service is provided to the customer, or any product is provided. On the other hand, the cash accounting system identifies sales after any customer mends them.

Even if many companies prefer an accrual system, some small businesses might function under a cash system.

So, you can collect all invoices in addition to service and product receipts for that specific time period. This offers the amount that you will make use of for the evaluation of the gross sales. After this, you can combine all these sums to calculate the gross business receipts.

Frequently Asked Questions (FAQs) Related to Gross Receipts in Quickbooks

What is the Document Needed for Calculating Gross Receipts?

Gross receipts are the income made from the business. Documents required for substantiating such receipts are cash receipts, receipt books, credit card receipts, bank deposit slips and invoices. Purchases are those items that you buy and then sell to customers.

Are Total Income and Gross Receipts the Same?

In general, receipts are considered total income, and the cost of the goods sold eliminates the total income gains or losses.

What is the Importance of Keeping Gross Receipts?

Gross receipts are mainly sales of any business that makes the basis for any corporate taxation in a trickle of individual states and specific local tax authorities.

Also Read: How to Enter a Journal Entry in Quickbooks?


So, this article gives you a good idea of gross sales and receipts and how to find and calculate gross receipts in QuickBooks. This feature in QuickBooks to calculate your gross report is beneficial when you follow all steps described above very carefully.